Creating Electronic Signatures in Word

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How to Insert a Signature in Word in 6 Simple Steps ( Update)

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A digital signature is an electronic, encrypted, stamp of authentication on digital information such as e-mail messages, macros, or electronic documents.

A signature confirms that the information originated from the signer and has not been altered. Signing certificate To create a digital signature, you have to have a signing certificate, which proves identity. When you send a digitally-signed macro or document, you also send your certificate and public key. A certificate is usually valid for a year, after which, the signer must renew, or get a new, a signing certificate to establish identity.

Note: You can learn more about public and private keys in this article. Certificate authority CA A certificate authority is an entity similar to a notary public. It issues digital certificates, signs certificates to verify their validity and tracks which certificates have been revoked or have expired. Tip: For more information on obtaining a digital certificate see Obtain a digital certificate and create a digital signature.

Authenticity The signer is confirmed as the signer. Integrity The content has not been changed or tampered with since it was digitally signed.

Non-repudiation Proves to all parties the origin of the signed content. Repudiation refers to the act of a signer denying any association with the signed content. Notarization Signatures in Word, Excel, or PowerPoint files, which are time stamped by a secure time-stamp server, under certain circumstances, have the validity of a notarization. To make these assurances, the content creator must digitally sign the content by using a signature that satisfies the following criteria:.

Important: Signed documents, which have a valid time stamp, are considered to have valid signatures, regardless of the age, or revocation status, of the signing certificate. The certificate associated with the digital signature is issued to the signing publisher by a reputable certificate authority CA.

A signature line resembles a typical signature placeholder that might appear in a printed document. However, it works differently. When a signature line is inserted into an Office file, the author can specify information about the intended signer, and instructions for the signer.

When an electronic copy of the file is sent to the intended signer, this person sees the signature line and a notification that their signature is requested. The signer can:. When the signer adds a visible representation of a signature to the document, a digital signature is added at the same time to authenticate the signer’s identity.

Important: A digitally-signed document becomes read-only to prevent modifications. In the Signature Setup dialog box, type information that will appear beneath the signature line:. Suggested signer The signer’s full name. Suggested signer’s title The signer’s title, if any. Suggested signer’s e-mail address The signer’s e-mail address, if needed. Instructions to the signer Add instructions for the signer, such as “Before signing the document, verify that the content is correct.

Allow the signer to add comments in the Sign dialog box Allow the signer to type a purpose for signing. Show sign date in signature line The date the document was signed will appear with the signature. Tip: To add additional signature lines, repeat these steps. Note: If the document remains unsigned, the Signatures Message Bar appears. Click View Signatures to complete the signature process. When you sign a signature line, you add a visible representation of your signature and a digital signature.

Note: If the file opens in Protected View, click Edit Anyway , if the file is from a reliable source. To add a printed version of your signature, type your name in the box next to the X. To select an image of your written signature, click Select Image. In the Select Signature Image dialog box, find the location of your signature image file, select the file that you want, and then click Select.

In addition, you can sign a signature line by double-clicking the signature line. Type your name next to the X. Or, in the Signature Pane , in the Requested Signatures section, click the arrow next to the signature. From the menu, select Sign.

If you want information like your job title, phone number, or email address to be part of your signature, save it along with the picture as AutoText. The Create New Building Block box opens. When you want to use this signature, place the insertion point where you want to insert the signature block. Use the Signature Line command to insert a signature line with an X by it to show where to sign a document.

In the Signature Setup box, you can type a name in the Suggested signer box. You can scan your signature, store it as a picture, and then insert your signature in Word documents. On the Picture Format tab, click Crop , and then crop the signature. Right-click the picture, and then click Save as Picture to save it as a separate file you can use in other documents. If you want information, such as your job title, phone number, or email address to be part of your signature, save it along with the picture as AutoText.

New is highlighted. Next to Name , type a name for your signature block and click OK. Create and insert a handwritten signature You need a scanner to do this. Write your signature on a piece of paper. Scan the page and save it on your computer in a common file format:. Open the image file. Include typewritten text with your reusable signature If you want information like your job title, phone number, or email address to be part of your signature, save it along with the picture as AutoText.

Type the text you want under the inserted picture. Select the picture and the typed text. In the Name box, type a name for your signature block. In the Gallery box, select AutoText. Click OK. Insert a signature line Use the Signature Line command to insert a signature line with an X by it to show where to sign a document. Click where you want the line.

Click Microsoft Office Signature Line. The signature line appears in your document. Scan and insert a picture of your handwritten signature You need a scanner to do this. JPG, or.


Add or remove a digital signature in Office files.3 Easy and Free Ways to Create Digital Signatures in Word – Pro Faceoff

In Word, type the signature block that you want to save. Or, insert the image of your signature and type the additional information that you want to include. Add Multiple Digital Signatures Using Signature Lines. Once you digitally sign a document, you can have others also. Click Protect Document, Protect Workbook or Protect Presentation.


Add a signature line – In this article

This guide will walk you through the steps for digitally signing a document in Microsoft Word , , or using your PIV credential or digital certificate. Alternatives to Word like PandaDoc and DocuSign not only make eSigning incredibly simple, but they come with a wide range of other tools that can enhance your ability to create, send, sign and track a large number of important business documents with ease. The SHA-1 hash algorithm is no longer considered secure. Apps explicitly designed to sign documents have an added layer of protection, like the instant creation of a certificate whenever a document is signed, which includes the time and date the signature was completed.


Digitally Sign a Microsoft Word Document

Remove digital signatures from Word or Excel. If you want to add a digital signature to a word document, follow these steps: Move your cursor the area you want to sign in the Word document. Can you help us improve? You can always go back to Step 1 and digitally sign it again. Awesome PC Accessories.

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